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Cabinet Office circular

CO (18) 1 - Legislation guidelines - Cabinet requirements and expectations

Issue date: 
Friday, 20 July 2018
Issue status: 
Current
Version note: 

Intended for:

All Ministers
All Chief Executives
Chief Parliamentary Counsel
Clerk of the House of Representatives
All Senior Private Secretaries
All Private Secretaries
All officials involved in the preparation of legislation

Introduction

1The Legislation Guidelines (2018 edition) are the government's key point of reference for assessing whether draft legislation conforms to accepted legal and constitutional principles. Cabinet has agreed that the Legislation Guidelines replace the Guidelines on Process and Content of Legislation (2014 edition).

2The Legislation Guidelines set out guidance on matters of legislative design and quality, and on matters fundamental to the rule of law in New Zealand. The guidelines are a key part of government efforts to promote quality legislation and transparency about the exercise of law-making power. They are designed to be used from early in the policy development process.

Requirements for Cabinet papers

Policy papers

3A Cabinet or Cabinet committee paper seeking approval for policy that will involve the use of legislation must:

3.1identify, and set out the reasons justifying, each departure from the default principles in the guidelines that is known when the paper is developed; and

3.2note, under “legislative implications”, whether:

3.2.1any further guidelines issues are likely to arise during drafting; and

3.2.2whether officials have worked or will work with the Legislation Design and Advisory Committee (LDAC) on the proposal (see paragraph 10).

4The guidelines' default principles are set out in italics within each chapter. A checklist consolidating all the default principles is available on the LDAC's website.

5The CabGuide has more about Cabinet expectations for how the guidelines should be considered in the development of policy papers.

Legislation papers

6A Cabinet or Cabinet committee paper seeking permission to introduce a Bill or submit regulations to the Executive Council must:

6.1indicate whether the Bill or regulations comply with the guidelines;

6.2identify whether any aspects of the draft Bill or regulations depart from the default principles in the guidelines; and

6.3set out the reasons that justify each departure.

How departments should use the Legislation Guidelines

7Officials should:

7.1consider the guidelines as a whole at the outset of policy development, if legislation is an option for implementing policy decisions;

7.2continue to refer to the guidelines as policy develops and new issues arise;

7.3use the guidelines checklist to track and set down the department's views on issues arising under the guidelines; and

7.4use the guidelines in preparing advice for Ministers and Parliament, so that they are informed about the principles of good law-making and the significance of any proposed departure from the guidelines.

8Compliance with paragraph 7 will also help officials to support Ministers in meeting the requirements in paragraphs 3 and 6.

9Chief executives should ensure that officials involved in the development of policy and legislation:

9.1understand the scope and function of the Legislation Guidelines; and

9.2meet the requirements and expectations set out in this circular.

How the Legislation Design and Advisory Committee can assist

10The Legislation Guidelines have been prepared by the LDAC. The LDAC can advise departments on how the guidelines might apply to, or be implemented in, specific proposals. Normally, the LDAC engages with departments on Bills that have been identified for referral to the LDAC through the annual legislation programme. However, the LDAC is also available to advise on other Bills, and can be flexible in its processes for urgent legislation if needed. See the LDAC's website for more information, including the LDAC's contact details.

How the Legislation Guidelines relate to requirements for disclosure statements

11Departments are required to prepare disclosure statements that include information about significant or unusual legislative provisions for most government Bills and substantive Supplementary Order Papers. Some information in disclosure statements will be similar to information contained in Cabinet or Cabinet committee papers about departures from the default principles in the Legislation Guidelines. This information is important to provide transparency to the public about the exercise of law-making power and inform the work of select committees on Bills. The requirements for disclosure statements are set out in Disclosure Requirements for Government Legislation [Cabinet Office circular CO (13) 3].

The Legislation Guidelines replace the LAC Guidelines

12The Legislation Guidelines replace the Guidelines on Process and Content of Legislation (2014 edition) (which were commonly known as the LAC Guidelines). A summary of the differences between the two documents is set out in the Appendix.

Publication

13The Legislation Guidelines are available on the LDAC website.

 

Michael Webster
Secretary of the Cabinet

 

Enquiries:

Legislation Design and Advisory Committee:
Ph: (04) 472 9639
Email: Contact.LDAC@pco.govt.nz

Appendix: Summary of differences between the Legislation Guidelines and the LAC Guidelines

1The Legislation Guidelines carry over much of the LAC Guidelines, but have been revised to:

1.1fill gaps in the LAC Guidelines that were identified in consultation with key regulatory departments;

1.2update the guidance to reflect changes in law and emerging issues; and

1.3provide clearer and more detailed guidance in identified areas.

2The most substantive changes are as follows:

2.1three new chapters:

2.1.1Good Legislative Design – this gives an overview on best practice approaches to using the guidelines when designing legislation;

2.1.2Legislative Requirements for Public Consultation – this addresses when, and how best to, include legislative requirements for consultation, rather than rely on good practice; and

2.1.3Civil Pecuniary Penalties – this covers matters to consider in the design of pecuniary penalty regimes. The chapter gives effect to a Law Commission recommendation that a chapter on this topic be added to the LAC Guidelines;

2.2new guidance on when to consider replacing, rather than amending, existing legislation;

2.3new guidance on enabling information sharing;

2.4an increased emphasis on principles to balance in assessing what is appropriate for delegated legislation;

2.5more detailed guidance on delegated legislation that amends or overrides primary legislation;

2.6new guidance on exemptions; and

2.7clarification that the guidance on search powers relates to searches for law enforcement purposes and that a more nuanced approach is needed for inspection-type powers in a regulatory setting.

Last updated: 
Friday, 20 July 2018

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