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Index

A B C D E F G H I J L M N O P Q R S T V W

28-day rule 7.96-7.99

A

accountability

  • documents 3.15
  • statutory inquiries 4.110

Acting Attorney-General 4.11

acting Ministers 2.41-2.45

Acting Prime Minister 2.13-2.14, 2.41

Administrator of the Government 1.20

advertising and publicity 2.107-2.110, 6.10

advice

  • free and frank 3.9(d), 3.11(f), 3.59
  • from chief executives 3.11(f)
  • to Governor-General 1.15-1.16
  • to incoming government 6.67
  • to ministers 3.59
  • from outside public service 3.25, 3.26
  • political advisors 3.25-3.26, 6.14

advocacy by Ministers 2.68-2.71

affidavits by Ministers 4.31-4.32

amendments;

  • to bills 7.72-7.77
  • to Cabinet papers 5.46-5.47
  • out of scope of bill 7.74
  • See also bills, draft legislation, and legislation

appearance fees 2.95-2.96, 2.98

appointments

  • of Associate Ministers 2.36
  • of chief executives 3.28-3.32
  • deferral during election period 6.10
  • of Ministers 1.26-1.28, 2.15-2.17, 6.52-6.53
  • of new Ministers following transition 2.20, 6.19

Archives New Zealand

  • current Ministers' papers 8.113
  • Ministers' official papers 8.102-8.112, 8.114-8.115
  • Ministers' personal papers 8.116-8.119

Associate Ministers 2.35-2.40

  • appointment of 2.36
  • and Cabinet committees 2.40
  • and Cabinet papers 2.39, 5.42
  • collective responsibility 2.35
  • conflicts of interest 2.79-2.80
  • delegations to 2.37 limits on discretion 2.38

Attorney-General 4.2-4.11

  • absent or unavailable 4.10-4.11
  • acting 4.11
  • collective responsibility 4.5, 5.32
  • and Constitution Act 1986 4.10-4.11
  • discovery of official documents 4.28
  • and judiciary 4.8
  • law officer role 4.3-4.5, 5.32
  • legal proceedings involving the Crown 4.6-4.7
  • New Zealand Bill of Rights scrutiny 7.67
  • responsibility for agencies 4.9
  • scrutiny of draft bills 7.67
  • statutes revision programme 7.17

B

Bill of Rights compliance of draft legislation 7.65, 7.67

bills

  • allocation of priority 7.10, 7.12
  • assessing need for 7.23-7.26
  • Attorney-General's scrutiny 7.67
  • bids for place on legislation programme 7.24
  • consultation on 5.14-5.22, 7.27-7.49
  • creating or changing portfolios 7.36
  • definitions of “Minister” or “department” in 7.36
  • departmental submissions 7.114-7.118
  • development process 7.22-7.49
  • drafting process 7.50-7.56
  • impact analysis, statements, and summaries 5.75, 7.26, 7.35
  • LAC Guidelines 7.23
  • New Zealand Bill of Rights scrutiny 7.67
  • out of scope of bill 7.74
  • revision bills 7.16-7.18
  • select committee consideration 7.72-7.77
  • See also draft legislation 7.50-7.56

binding treaty action 5.78-5.81

  • deferred 7.129

boards of state-owned enterprises 3.53

briefing

  • of Ministers 3.22(a)-3.22(b)
  • “no surprises” principle 3.22(a)

briefing for incoming Ministers 3.16-3.21

  • presentation 3.18
  • release of content 3.19
  • timing 3.17

Budget

  • cycle 5.70-5.73
  • decisions 5.70(b)
  • financial decisions outside of 5.72
  • presentation 5.70(c)
  • priorities 5.70(a)

C

Cabinet 5.2-5.5

  • agendas 2.9, 5.49-5.50
  • approval of draft legislation 7.54-7.56
  • authorisation of submissions to Executive Council 5.38
  • chair of 2.9
  • collective responsibility 5.24-5.33
  • committees see cabinet committees confidentiality 5.23, 8.122(a)-8.122(b)
  • consultation on Cabinet papers 5.14-5.22
  • decision-making principles 5.11-5.23, 5.33-5.38
  • documents see Cabinet documents establishment of inquiries 4.97
  • financial matters 5.69-5.74
  • government spending 5.69
  • guidelines for submission of draft bills 7.56
  • indemnifying Minister's legal expenses 4.45-4.49
  • items for consideration by 5.11-5.12
  • items not to be submitted to 5.13
  • meetings see cabinet meetings membership and attendance 5.5
  • Ministers of State 2.30
  • Ministers outside Cabinet 2.28-2.30
  • minutes 5.54-5.55
  • oral items 5.51-5.53
  • papers see cabinet papers power to act sought 5.9, 5.52
  • procedures 5.4, 5.39-5.82
  • referral of prior decisions to 5.82
  • statutory authority for government spending 5.69
  • and statutory decision-making 4.25, 5.34-5.38
  • urgent matters 5.51-5.53
  • See also Ministers

Cabinet committees 5.6-5.10

  • Associate Ministers at 2.40
  • coalition and support parties 5.63
  • decision-making power 5.8
  • information on membership and terms of reference 5.10
  • meetings 5.57-5.68
  • non-member Ministers 5.62
  • officials at meetings 5.68
  • “power to act” 5.9
  • Prime Minister's functions 5.10
  • priority of select committee meetings 5.61
  • procedures 5.39-5.82
  • quorum 5.65
  • terms of reference 5.7

Cabinet documents

  • annotated 8.103
  • discovery of 8.86-8.89
  • proactive release 8.17-8.19
  • public interest immunity 8.87-8.88
  • requests for see Official Information Act requests
  • see also Cabinet papers, Cabinet records, and Ministers' papers

Cabinet Legislation Committee 7.10, 7.14

  • approval of draft legislation 7.54

Cabinet meetings 5.56-5.68

  • absences 2.21(a), 5.59-61
  • agendas 5.49-5.50, 5.60
  • attendance 5.59-5.68
  • chair 5.58
  • confidentiality 5.23
  • minutes 5.23, 5.54-5.55
  • normal place and day 5.56
  • officials at 5.66
  • quorum 5.64
  • special 5.56
  • visiting dignitaries at 5.67

Cabinet Office 5.83-5.87

  • advice on conflicts of interest 2.61
  • advice on Ministers' role 5.86(k)
  • advice to government 5.86(f)
  • functions of 5.86
  • Honours Unit 1.59
  • Secretary of the Cabinet 5.83-5.87

Cabinet papers

  • amendments to 5.46-5.47
  • Associate Ministers and 2.39, 5.42
  • authorisation 5.41
  • CabNet system 5.40
  • classified 5.40
  • conflict of interest 2.74(b), 2.74(c)
  • consensus on 5.20
  • consultation on 5.14-5.22
  • deadlines 5.44
  • deferral 5.48
  • late papers 5.45
  • portfolio ministers' authorisation 5.41
  • preparing and submitting 5.39-5.43
  • quality 5.39, 5.43
  • responsibility for 5.41-5.42
  • security classifications and endorsements 5.40
  • statutory decisions 5.36(a)
  • submission of 5.40
  • withdrawal of 5.48
  • See also Cabinet documents and Cabinet records

Cabinet records 5.86(d), 8.92-8.119

  • access for incoming Ministers 6.68
  • disclosure 8.122(a)
  • discovery of 8.86-8.89
  • former Ministers 8.120-8.123
  • management of 8.102-8.104
  • Ministers' papers 8.93, 8.107-8.115
  • of previous administration 8.129, 8.130, 8.132-8.134
  • Public Records Act 2005 8.92
  • See also Cabinet documents and Cabinet papers

CabNet system 5.40

calling general election 2.6(b), 6.2, 6.62-6.64

caretaker convention 1.30-1.31, 6.21-6.40

  • approaches to other political parties 6.25(d)-6.37
  • arms of 6.24
  • chief executives under 6.33
  • clear outcome from election 6.29-6.30
  • consultation with incoming Minister 6.40
  • consultation with other parties 6.25(d)
  • decision-making 6.25-6.26, 6.31-6.33
  • expenditure decisions 6.38-6.39
  • implementation of decisions and policy 6.25(b)-6.25(d)
  • loss of confidence of House 6.22, 6.60, 6.64
  • ministerial decisions 6.35
  • Official Information Act 1982 6.38-6.40
  • Prime Minister's role 6.36-6.37
  • principles of 6.24-6.30
  • unclear outcome from election 6.25-6.28

charitable fundraising 2.102

chief executives of departments

  • advice to Ministers 3.11(f)
  • appointment of 3.28-3.32
  • briefing for incoming Ministers 3.16-3.21
  • briefing of Ministers 3.22(b)
  • in caretaker period 6.33
  • conditions of employment 3.29
  • as employers 3.33-3.34
  • employment responsibilities 3.11(g), 3.13
  • responsibilities 3.11-3.13
  • stewardship 3.11(c), 3.11(d), 3.22(d)

Chief Justice as Administrator of the Government 1.20

citizens-initiated referenda 7.137-7.141

  • departmental assistance 7.141
  • government response 7.139
  • wording of questions 7.141

classified information

  • Cabinet papers 5.40
  • legal advice 4.67(c)
  • security classifications 8.6

Clerk of Executive Council 1.33-1.37, 5.85

  • constitutional advice 1.35
  • Secretary of Cabinet 1.36, 5.85

coalition and support parties

  • agreements 3.79, 5.82, 6.18
  • Cabinet committees 5.63
  • collective responsibility 5.26-5.30
  • consultation 5.16
  • Ministers 5.26-5.30

collective responsibility 5.24-5.33

  • Associate Ministers 2.35
  • coalition Ministers 5.26-5.30
  • departments 5.33
  • Ministers outside Cabinet 2.29, 5.25
  • officials 5.33
  • Parliamentary Private Secretaries 2.52
  • Parliamentary Under-Secretaries 5.31, 2.51
  • support party Ministers 5.29-5.30

College of Arms 1.73

commencement orders 1.52

comment

  • on Cabinet decisions by officials 5.33
  • on judicial decisions by Ministers 4.12-4.16
  • See also consultation

commercial information 8.11

communication with the Sovereign 2.5

companies in the state sector 3.51-3.56

conduct of Ministers 2.55-2.57

confidentiality

  • Cabinet 5.23, 8.122(a)-8.122(b)
  • draft legislation 7.48
  • Executive Council 1.49, 8.122(e)

confirmation of election to office 6.52

conflicts of interest 2.59-2.83

  • advocacy and association 2.68-2.71
  • associate Ministers 2.79-2.80
  • bills 2.76
  • blind trusts 2.74(f)
  • Cabinet Office's role 2.61
  • constituency matters 2.77-2.81
  • declaration of interest 2.74(a)
  • divestment 2.74(e)
  • family, whānau, and associates 2.65-2.67
  • managing of 2.72-2.74
  • Minister in charge of bill 2.76
  • not receiving Cabinet papers 2.74(b)
  • pecuniary interests 2.64
  • portfolio Ministers 2.76, 2.79-2.80
  • state sector companies 3.51
  • state sector employees 3.62-3.63
  • transferring responsibility 2.74(c), (d)

     

constituency issues 2.77

constitution

  • Constitution Act 1986 1.10, 2.16, 2.21, 6.2-6.3, 6.30, 6.49, 6.52
  • constitutional arrangements, proposals affecting 5.12(d), 5.14(d)
  • constitutional issues 5.76

consultation

  • Cabinet Office 7.36
  • on Cabinet papers 5.14-5.22
  • caucuses 7.29
  • Clerk of the House of Representatives 7.43
  • in coalition or minority governments 5.16
  • departments 5.19-5.20
  • external organisations 7.44-7.46
  • on inquiry terms of reference 4.102-4.105
  • impact assessment 7.35
  • inter-agency 7.33
  • on legislation 7.27-7.49
  • Legislation Design and Advisory Committee 7.37-7.41
  • Ministers 5.14, 7.28
  • Ministry of Justice 7.34
  • Officers of Parliament 7.42
  • political 5.16-5.18, 7.30-7.32
  • portfolio 5.14-5.15
  • statutory consultation obligations 5.21
  • timeframes and process 7.47-7.49
  • Treasury 7.35

costing political parties' policies 3.60

costs or damages awarded against or to Ministers 4.53-4.57

court proceedings see legal proceedings

criticism of judiciary 4.8, 4.13, 4.16

Crown

  • Crown legal business 4.17-4.18
  • defence of action against Minister 4.50-4.56
  • excludes state-owned enterprises 1.4
  • financial veto 5.74, 7.134-7.136
  • indemnity for Minister's legal costs 4.36-4.61
  • legal advice or services for 4.17-4.18
  • meaning of 1.4

Crown entities 3.35-3.50 boards of 3.48-3.49 in caretaker period 6.34 Crown Entities Act 2004 3.41, 3.50 monitoring departments 3.50 output agreements 3.42 remuneration 3.41 responsible Ministers 2.26See also state sector

Crown financial veto 5.74, 7.134-7.136

D

decision-making

  • Cabinet powers 5.8
  • by caretaker government 6.25-6.26, 6.32-6.33
  • judicial review of 4.19-4.34
  • outside Cabinet 5.82
  • principles 5.11-5.23, 5.33-5.38
  • to be referred to Cabinet 5.82
  • See also collective responsibility

definitions of “department” or “Minister” included in bills 7.36

delegated legislation see regulations

delegations to Associate Ministers 2.37

“department” defined in bill 7.36

Department of Internal Affairs

  • inquiries 4.75, 4.96, 4.98, 4.108-4.110

departments

  • accountability 3.14-3.15
  • advice 3.22(a), 3.59
  • briefing of Ministers 3.22(a), 3.59
  • comment on advice to Minister 3.70
  • decision-making during caretaker period 6.32-6.33
  • direction and priorities 3.7
  • free and frank advice 3.59
  • heads of see chief executives ministerial responsibility for 3.27
  • performance information 3.15(a), 3.15(b)
  • public comment on government policy 3.70-3.71
  • requiring external legal services 4.17
  • responsible Ministers 2.26-2.27, 3.12
  • See also officials and public service

Deputy Prime Minister 2.13-2.14

  • mid-term transitions 6.57

development of legislation 7.1-7.77

  • See also bills

directions to support a whole of government approach 3.45-3.47

disclosure

  • Cabinet records (current administration) 8.122(a)
  • Cabinet records (previous administration) 8.129, 8.130, 8.132-8.134
  • draft legislation 7.48
  • Executive Council meetings 8.122(e)
  • travel expenses 2.120
  • wrongdoing in state sector 3.82-3.83
  • See also discovery of documents and confidentiality

discontinuation of ministerial title 2.21(c)

discovery of documents 4.26-4.30

  • Cabinet documents 4.29, 8.86-8.89
  • in court proceedings 4.27-4.30
  • departmental documents 4.29, 8.86-8.89
  • in judicial review 4.31-4.32
  • legal advice documents 4.30
  • Ministers giving evidence 4.27-4.28
  • public-interest immunity 4.28
  • See also Official Information Act requests

discussion documents 5.12(f)

dissolving Parliament 2.6(b), 6.3

donations see political party donations and gifts

draft legislation

  • Cabinet Legislation Committee 7.54-7.55
  • confidentiality 7.48
  • consideration by Cabinet and Cabinet committee 7.54-7.55 consulting non-government parliamentary parties 7.61-7.64 drafter's role 7.50-7.51 drafting instructions 7.52-7.53 drafting process 7.50-7.56 legal compliance 7.65-7.67
  • omnibus bills 7.68-7.71
  • policy changes to 7.55, 7.72-7.77
  • portfolio Minister 7.63
  • reference to caucus(es) 7.57-7.60
  • responsibility for accuracy 7.52
  • responsibility for consultation 7.63
  • submission guidelines 7.56
  • Treaty of Waitangi compliance 7.65
  • See also bills

drafting instructions 7.52-7.53

duty Ministers 2.46-2.47

E

Earl Marshal 1.73

elections 6.2-6.40

  • caretaker convention 6.24-6.30
  • coalition and support agreements 6.18
  • decision-making before and after 6.5-6.15
  • deferral of appointments 6.10
  • early 6.62-6.64
  • electoral system 6.4
  • forming a government see government formation government advertising 6.10
  • planning for 6.6-6.8
  • pre-election period 6.9-6.15
  • resignation of outgoing government 6.19
  • transitions after 6.16-6.20
  • unclear outcome 6.25-6.28

Electoral Act 1993 6.4

electoral cycle 6.2-6.15

endorsements of products or services 2.99-2.101

Executive Council 1.9, 1.21-1.54

  • announcement of decisions 1.53-1.54
  • attendance at meetings 1.42-1.48
  • Cabinet approval of items for 1.24, 1.39-1.41
  • Clerk of 1.33-1.37
  • confidentiality of proceedings 1.49, 8.122(e)
  • direct submission by Ministers 1.41
  • dissolution of Parliament 1.30-1.31, 6.21-6.40
  • matters requiring action from 1.38
  • meetings 1.27, 1.34(e), 1.38-1.49
  • membership 1.25-1.28
  • Orders in Council 1.23, 1.50-1.52
  • powers 1.21-1.24
  • preparing items for 1.39-1.41
  • presiding officer 1.25, 1.45, 1.47
  • Prime Minister-designate 1.26
  • quorum 1.45
  • resignations and dismissals from 1.29-1.32, 2.18-2.20
  • urgent matters 1.43-1.44

F

family

  • and conflicts of interest 2.65-2.67, 8.11
  • family trusts 2.104

financial veto 5.74, 7.134-7.136

Flags, Emblems, and Names Protection Act 1981 1.75

formation of government see government formation 6.41-6.53

former Ministers

  • access to Cabinet records of previous administration 8.130-8.132
  • disclosure and use of official information 8.120-8.123
  • disclosure of retained papers 8.123
  • memoirs 8.121-8.122
  • from previous administration 8.124-8.132
  • retention of papers 8.123

free speech and public servants 3.71

fundraising 2.98, 2.102

F

gazetting

  • and entry into force 1.50-1.52
  • establishing statutory inquiries 4.86, 4.105
  • regulations 7.26, 7.83, 7.91(g), 7.96, 7.100

general elections see elections

gifts 2.84-2.92

  • cultural 2.84-2.85, 2.90-2.92
  • disclosure 2.84-2.86
  • from foreign governments 2.87
  • from non-government organisations 2.88-2.89
  • retention of 2.85-2.92
  • travel or accommodation expenses 2.89

government advertising and publicity 2.107-2.110, 6.10

government formation 6.41-6.53

  • advice from officials 6.67
  • agreement between parties 6.43
  • appointment of new government 6.51-6.53
  • Clerk of the Executive Council's role 1.33-1.37, 6.46
  • deadline for Parliament to meet 6.47
  • Governor-General's role 6.44-6.45
  • negotiations 6.67
  • outgoing Ministers 6.48-6.50

government inquiries 4.85-4.86; see also inquiries and statutory inquiries

Government legislation programme 7.6-7.15

  • allocation of priority 7.10, 7.12
  • Cabinet Legislation Committee 7.10, 7.14
  • confidentiality 7.9
  • Legislation Coordinator 7.13, 7.15
  • monitoring of 7.13-7.14
  • Parliamentary Counsel Office 7.13, 7.17
  • proposals for bills 7.10-7.12
  • purpose 7.6-7.8
  • revision bills 7.16-7.18

Government spending

  • Budget cycle 5.70-5.73
  • Cabinet authority for 5.69

Governor-General 1.5-1.20

  • absence or unavailability 1.20
  • action in Council 1.22
  • advice of ministers 1.15
  • advice of Prime Minister 1.16
  • administrator of government 1.20
  • announcement of decisions 1.53-1.54
  • appointment 1.5
  • appointment of ministers 2.16-2.17
  • appointment of Prime Minister 1.26, 2.2, 6.42-6.53
  • discretion 1.18
  • exercise of powers and functions 1.14-1.19, 1.20
  • formal powers and functions 1.7-1.11
  • international role 1.13
  • Office of the 1.5-1.11
  • official communications with 1.34(g), 1.37
  • power to dissolve, prorogue, and summon Parliament 1.10, 2.6, 6.3
  • prerogative powers 1.8, 1.12
  • presiding at Executive Council 1.25, 1.45
  • reserve powers 1.18
  • Speech from the Throne 7.3-7.4
  • statutory decisions 5.38
  • See also Executive Council

H

head of executive Government 2.7

heraldry 1.73-1.76

honours 1.55-1.72

  • acceptance of foreign honours 1.59, 1.71-1.72
  • Cabinet committee 1.60
  • honorary appointments 1.64
  • Honours Unit, Cabinet Office 1.59, 1.76
  • nominations 1.60-1.62
  • for non-New Zealand citizens 1.63-1.64

Human Rights Act 1993 and draft legislation 7.65

I

impact analysis, statements, and summaries 5.75, 7.26, 7.35

incoming government

  • access to Cabinet records 6.68
  • advice from officials 6.67

indemnity of Ministers

  • as defendants 4.36-4.57
  • legal expenses 4.45-4.49
  • as plaintiffs 4.58-4.61
  • proceedings against Minister personally 4.39-4.42
  • proceedings concerning exercise of ministerial powers 4.37-4.38

information

  • held by government 8.2-8.5
  • sharing 8.5
  • use of by former Ministers 2.106
  • See also disclosure and official information requests

inquiries 4.75-4.120

  • non-statutory ministerial 4.111-4.113
  • select committee 4.117-4.120
  • statutory see statutory inquiries

insider trading 3.51, 8.12-8.13

integrity in state sector 3.11(g), 3.57-3.83

international treaties 5.77-5.81, 7.123-7.133

J

judges

  • appointed to inquiries 4.106
  • appointment of 4.8
  • comment on decisions of 4.12-4.14
  • criticism of 4.8

judicial review 4.19-4.26

  • affidavits from Ministers 4.31-4.32
  • cross-examination 4.31-4.32
  • decisions and powers subject to 4.19-4.21
  • discovery of documents 4.26
  • grounds for 4.23
  • and ministerial responsibility 4.24, 4.25
  • officials as witnesses 4.24
  • questions addressed by 4.22

K

Kings of Arms 1.73

koha 2.90-2.92

L

LAC Guidelines

  • compliance of draft legislation 7.65
  • delegated legislation 7.89
  • drafting instructions 7.53
  • policy objectives 7.23

Law Commission work programme 7.19-7.21

law officer role of Attorney-General 4.3-4.5, 5.32

legal advice

  • in departmental documents and Cabinet papers 4.62, 4.66-4.67
  • legal professional privilege 4.62-4.65
  • “legally privileged” endorsement 4.65, 4.67(c)

legal compliance of draft legislation 7.65-7.67

legal expenses of Ministers 4.45-4.52

  • See also legal proceedings

legal proceedings

  • appearances by Ministers to give evidence 4.27-4.34
  • comment in House 4.15
  • costs or damages 4.53-4.61
  • Crown defence of action against Minister 4.50-4.56
  • exemption under parliamentary privilege 4.34
  • involving the Crown 4.6-4.7
  • involving Ministers 4.27-4.61
  • indemnity of Minister as defendant 4.35-4.57
  • indemnity of Minister as plaintiff 4.58-4.61
  • service of court documents 4.35

“legally privileged” endorsement 4.65, 4.67(c)

legislation

  • drafting see draft legislation and bills gazetting and entry into force 1.50-1.52
  • Law Commission review 7.19-7.21
  • Legislation Coordinator 7.13, 7.15
  • process 7.1-7.100

Legislation Design and Advisory Committee 7.37-7.41

legislative branch of government 3.5(b)

legislative process 7.1-7.100

legislative proposals 7.10-7.12

Letters Patent 1.5, 1.7-1.9

  • Executive Council 1.21
  • See also Appendix

litigation involving ministers

  • judicial review 4.19-4.23
  • See also legal proceedings

lobby groups 2.69

local bills 7.78-7.80

M

manifesto commitments 5.82

market manipulation 8.12-8.13

members' bills 7.78-7.81

mid-term transitions 6.54-6.64

  • change of government 6.58-6.61
  • change of Prime Minister 6.55-6.57
  • deputy Prime Minister 6.57
  • early elections 6.62-6.64
  • loss of confidence of the House 6.58-6.61
  • resignation of administration 6.60-6.61
  • temporary Prime Minister 6.57
  • See also government formation

“Minister” defined in bill 7.36

Minister of State Services 3.44, 5.14(b)

ministerial direction of state-owned enterprises 3.55

ministerial inquiries (non-statutory) 4.111-4.113

Ministerial List 2.34(a)

ministerial portfolios 2.32-2.34

  • Directory of Ministerial Portfolios 2.34(b)

ministerial rankings 2.7

ministerial responsibility for departmental actions 3.27

ministerial travel

  • accompanying family, staff, and officials 2.121-2.122
  • approval of 2.115-2.117
  • Cabinet papers 2.115, 2.123
  • costs 2.89, 2.97, 2.119-2.120
  • official visit programmes 2.118
  • overseas 2.111-2.125
  • personal travel 2.124-2.125
  • Prime Minister's approval 2.115, 2.117
  • proposals 2.115-2.117
  • purpose 2.114
  • reporting on 2.123
  • within New Zealand 2.128

Ministers 2.15-2.47

  • absence or unavailability 2.21(a), 2.41-2.45
  • accepting payments 2.57
  • advice from outside public service 3.25, 3.26
  • advocacy by 2.68-2.71
  • affidavits from 4.31-4.32
  • appointment 1.26-1.28, 2.15-2.17, 6.52-6.53
  • appointment before confirmation of election 6.52
  • appointment to Executive Council 2.17
  • appointment of new government 2.20, 6.19, 6.52
  • Associate 2.35-2.40
  • and Bill of Rights scrutiny 7.67
  • bills for legal expenses incurred by 4.52
  • briefing 3.16-3.21, 3.22(a)
  • business activities 2.103-2.104
  • and chief executives of departments 3.11-3.13
  • comment on judicial decisions 4.12-4.16
  • comment on law or policy on punishment 4.16
  • comment on legal cases 4.14
  • comment reflecting on judges 4.13
  • comment on sentencing 4.13-4.14
  • conduct guidelines 2.55-2.106
  • confirmation of election 6.52
  • conflicts of interest 2.59-2.81
  • costs or damages against 4.53-4.56
  • Crown defence of action against 4.50-4.57
  • decision-making in caretaker period 6.35
  • and departments other than their own 3.24
  • directions to Crown entities 3.43
  • directions to departments 3.22(c)
  • Directory of Ministerial Portfolios 2.34(b)
  • discontinuation of ministerial title 2.21(c)
  • dismissal of 1.29, 2.6, 2.18-2.20
  • duty Ministers 2.46-2.47
  • establishment of inquiries 4.97
  • exemption from appearance in court 4.34
  • financial responsibility 2.24-2.27
  • former 2.106, 8.130-8.132
  • and the House of Representatives 2.24-2.27, 7.102-7.107
  • indemnity against costs or damages 4.53-4.57
  • indemnity as plaintiffs 4.58-4.61
  • information held by 8.24, 8.25, 8.93-8.94
  • initiating select committee inquiries 4.120
  • instructions to officials 3.22(c)
  • interests of 2.58-2.81
  • judicial review of decisions by 4.19-4.35
  • and the law 4.1-4.120
  • legal advice pertaining to portfolios 4.17
  • legal power to act for other Ministers 2.21
  • litigation involving ministers 4.19-4.61
  • membership of Executive Council 1.28
  • and neutrality of public service 3.22(f)
  • and non-government organisations 2.82-2.83
  • outside Cabinet 2.28-2.30, 5.5
  • papers of see Ministers' papers political advisers 3.25-3.26
  • portfolio allocation 2.7, 2.32-2.34
  • portfolio responsibility see portfolio ministers portfolios 2.7-2.8, 2.11, 2.32-2.34
  • proceedings against personally 4.39-4.42
  • proceedings concerning exercise of ministerial powers 4.36-4.57
  • professional activities 2.103-104
  • provision of references 2.105
  • public duty 2.53-57
  • and public records 8.92-8.119
  • and the public service 3.6-3.34
  • public service staffing matters 3.33-3.34
  • ranking of 2.7
  • requests for information and advice during transitions 6.65-6.67
  • requests to produce papers to court 4.27-4.28
  • resignation and dismissal 1.29, 2.6, 2.18-2.20, 6.19
  • responsibility for departments 3.7-3.8, 3.27
  • retention of private counsel 4.51-4.52
  • role and powers 2.22-2.23
  • in select committee proceedings 7.112
  • of State 2.30
  • and the state sector 3.1-3.83
  • and state sector companies 3.51-3.56
  • statutory powers and functions 5.34-5.38
  • submission of items for Executive Council 1.41
  • subpoenas 4.33
  • travel see ministerial travel 2.111-2.128
  • vacant portfolios 2.21(b)
  • See also Parliamentary Under-Secretaries and Prime Minister

Ministers outside Cabinet 2.28-2.30, 5.5

Ministers' papers 8.92-8.119

  • Archives New Zealand 8.108-8.112, 8.113-8.119
  • death of Minister 8.112
  • disposal of 8.99, 8.100, 8.103, 8.104, 8.107
  • former Ministers 8.114-8.115, 8.123
  • management of 8.100-8.107
  • personal records 8.116-8.119
  • requests for access to 8.113-8.119, 8.123

Ministers of State 2.30

Ministry of Foreign Affairs and Trade

  • advice on treaties 5.81, 7.133
  • official travel 2.118

Ministry of Justice

  • consultation regarding Treaty of Waitangi 7.34
  • responsibility for compliance of bills with New Zealand Bill of Rights 7.34, 7.67

minutes

  • Cabinet and Cabinet committee meetings 5.54-5.55

monitoring departments for Crown entities 3.37, 3.50

N

national interest analysis 5.80, 7.126-7.127

neutrality of public service 3.10, 3.22(f), 3.60

New Zealand Bill of Rights Act 1990 compliance 7.34, 7.65, 7.67

New Zealand Herald of Arms Extraordinary 1.74, 1.75

New Zealand Royal Honours system 1.55-1.58

  • See also honours

“no surprises” principle 3.22(a), 8.53

non-Government legislative proposals 7.78-7.81

non-statutory ministerial inquiries 4.111-4.113

O

official information 8.1-8.134

  • about commercial entities 8.11-8.13
  • about individuals 8.29, 8.74
  • about listed companies 8.12-8.13
  • about oneself 8.29, 8.74(a)
  • charging for 8.58
  • definition 8.23-8.28
  • discovery 8.86-8.89
  • exploitation for private gain 8.9-8.10
  • financial markets 8.12-8.13
  • formats 8.28
  • government contractors 8.10
  • held by ministerial or departmental committees 8.27
  • held by Ministers 8.23-8.25
  • improper release of 8.7-8.11
  • in inquiries 4.94
  • inquiries into improper release 8.7
  • offences related to 8.8, 8.9, 8.12
  • proactive release 8.14-8.19
  • security classification 8.6
  • select committees 8.82-8.85
  • sharing 8.5
  • unauthorised release 8.3, 8.7, 8.8
  • unincorporated bodies 8.27

Official Information Act 1982 8.2, 8.20-8.65

  • application to inquiries 4.94
  • Attorney-General and 8.26
  • caretaker period 6.38, 6.40
  • chief executives and boards 8.31
  • coverage 8.23-8.29
  • compliance 8.30-8.36
  • definitions 8.23-8.29
  • and Ministers 8.30, 8.32-8.36
  • purpose 8.20-8.22

Official Information Act requests 8.30-8.59, 8.113

  • advice and training 8.37-8.38
  • Cabinet material 8.39-8.42
  • certification that release prejudicial 8.64
  • charging for material 8.58
  • consultation by Ministers 8.46-8.47
  • consultation on 8.45-8.54
  • consulting Ministers 8.50-8.54
  • coordinating of 8.55-8.57
  • deletion or alteration of information 8.36
  • to departments 8.48-8.49, 8.50-8.54
  • disclosure of information about individuals 8.29, 8.74
  • “no surprises” principle 8.53
  • notice of refusal 8.36
  • Ombudsman's review 8.59-8.65
  • parliamentary information 8.90-8.91
  • review of decisions 8.59-8.65
  • security classifications and endorsements 8.43-8.44
  • transfer of 8.34-8.35, 8.51-8.52, 8.55
  • withholding of information 8.33

official overseas visit programmes 2.118

officials

  • amendments to bills proposed by 7.76
  • at Cabinet committee meetings 5.68
  • at Cabinet meetings 5.66
  • caucus and caucus committees 3.76
  • and collective responsibility 5.33
  • discoverability of advice 4.24, 4.26
  • policy development in pre-election period 6.12
  • political neutrality 3.10
  • and political parties 3.77-3.79
  • private communications with Ministers 3.80-3.83
  • relationship with Ministers 3.22-3.26
  • responsibilities regarding Ministers 3.9-3.10
  • and select committees 3.72-3.74

Ombudsman

  • investigation of departmental actions 8.78-8.80
  • Ombudsmen Act 1975 8.78-8.81
  • review of Official Information Act requests 8.59-8.65

omnibus bills 7.68-7.71

  • Statutes Amendment Bills 7.69-7.71

oral items for Cabinet meetings 5.51-5.53

Orders in Council 1.23, 1.38

  • entry into force 1.52
  • establishing inquiry 4.84

Order of Precedence 1.77-1.79

out of scope amendments 7.74

“outgoing government” 6.19

P

Parliament

  • dissolving of 2.6
  • term 6.2

Parliamentary Private Secretaries 2.52

parliamentary privilege

  • exemption from court appearances 4.34
  • inquiries 4.90
  • requests for parliamentary information 8.90-8.91
  • select committee proceedings 3.74

Parliamentary Under-Secretaries 2.48-2.51

  • appointment 2.50
  • attendance at Cabinet 5.5
  • authority 2.49
  • collective responsibility 2.51, 5.24-5.31

Parties (political)

  • caucuses 3.76, 7.29, 7.57-7.60
  • donations 2.93
  • fundraising 2.98
  • and government formation 6.18, 6.41-6.47
  • policies 6.13
  • political advertising 2.99, 2.109
  • See also coalition or support parties

pecuniary interests 2.58, 2.64

  • See also Ministers' interests

personal travel overseas 2.124-2.125

political advisers 3.25, 3.26, 3.61, 6.14

political parties

  • caucuses 3.76, 7.29, 7.57-7.60
  • donations 2.93
  • fundraising 2.98
  • and government formation 6.18, 6.41-6.47
  • policies 6.13
  • political advertising 2.99
  • See also coalition or support parties

portfolio Ministers 2.24-2.26

  • authorisation of Cabinet papers 5.41
  • conflicts of interest 2.76, 2.79-2.80

portfolios

  • allocation 2.7, 2.32-2.33
  • control of 2.36
  • directories of 2.34
  • Prime Minister's responsibilities re 2.7-2.8
  • titles 2.8, 2.32-2.34
  • vacant 2.21(b)

“power to act” 5.9, 5.52

powers of Ministers 2.22-2.23

practising certificates 2.104

pre-election period 6.9-6.15

  • pre-election economic and fiscal update 6.7
  • See also transitions

Prime Minister 2.2-2.12

  • advice to Governor-General 1.27, 2.6
  • appointment of 1.26, 2.2, 6.42-6.53
  • chair of Cabinet 2.9
  • communication with Sovereign 2.5
  • constitutional roles 2.4-2.6
  • dismissal of Ministers 1.29, 2.18-2.29
  • dissolution of Parliament 2.6
  • head of executive government 2.7-2.11
  • party leadership 2.12
  • portfolio allocations and ministerial ranking 2.7, 2.32-2.33
  • role 2.3-2.12
  • security and intelligence role 2.11

principles of public service 3.57-3.69

Privacy Act 1993 8.2, 8.66-8.77

  • compliance 8.68-8.70
  • information-sharing 8.5, 8.76
  • information privacy principles 8.5, 8.67
  • Privacy Commissioner 8.76-8.77
  • purpose 8.66-8.67

private bills 7.78-7.80

product endorsement 3.51, 2.99-2.101

production of documents see discovery

professional partnerships 2.104

proportional representation system 6.4, 6.18

Protected Disclosures Act 2000 3.82

Public Finance Act 1989

  • fiscal responsibility 5.70, 6.7
  • Ministerial responsibility under 2.26-2.27
  • and public sector 3.6, 3.12, 3.26
  • and state sector 3.5
  • and state services 3.4, 3.45

public inquiries 4.83-4.84

  • Executive Council action 1.38(d)
  • See also inquiries

public interest in release of official information 8.33, 8.74(b)

public records 8.1-8.4, 8.92-8.115

  • deposit of Ministers' papers at Archives NZ 8.108-8.112
  • Public Records Act 2005 8.2, 8.92-8.94
  • See also official information and Ministers' papers

public service

  • defined 3.3
  • free speech 3.71
  • information and advice during transitions 6.65-6.67
  • neutrality 3.60
  • principles 3.57-3.69
  • social media 3.71
  • staffing matters 3.33-3.34
  • See also chief executives, conflicts of interest, officials and state sector

public-interest immunity 4.28, 8.86-8.89

Q

questions for oral or written answer 7.104-7.107

quorum

  • Cabinet 5.64
  • Cabinet committees 5.65
  • Executive Council 1.45

R

Realm of New Zealand 1.6

references, provision of 2.105

referenda see citizens-initiated referenda 7.137-7.141

regulations 7.82-7.101

  • 28-day rule 7.96-7.99
  • amendments to existing 7.87(c)
  • departmental schedules 7.87
  • development process 7.91-7.95
  • early commencement 7.97
  • Executive Council action 1.38(a)
  • gazetting of 1.50-1.52, 7.100-7.101
  • legislation programme 7.88
  • to be made by Order in Council 7.89-7.95
  • Parliamentary Counsel 7.83, 7.88, 7.89, 7.91, 7.94
  • planning for 7.87-7.88
  • publicising new regulations 7.100-7.101
  • Regulations Review Committee 7.85-7.86
  • scope of power granted 7.84
  • scrutiny of 7.84-7.86
  • ultra vires 7.84

Regulations Review Committee 7.85-7.86

regulatory impact analysis see impact analysis

responsible Ministers 2.26-2.27, 3.12, 3.36

review of chief executives' performance 3.32

revision bills 7.16-7.18

Royal commissions 4.78, 4.81-4.82, 4.104

royal prerogative 1.12

S

scrutiny of regulations 7.84-7.86

Secretary of the Cabinet 5.83-5.87

  • appointment of 5.87
  • as Clerk of Executive Council 1.36, 5.85
  • political neutrality 5.83
  • responsibilities 5.84-5.87

security classification 8.6

  • Cabinet papers 5.40
  • legal advice 4.67(c)
  • release under the Official Information Act 8.43

select committee inquiries

  • government response 4.117, 7.119-7.122
  • initiation of 4.118
  • reporting 4.117
  • subject matter 4.119-4.120

select committees

  • advice from officials, 3.72-3.75, 7.110
  • Cabinet papers 7.122
  • consideration of bills 7.110-7.113
  • inquiries see select committee inquiries non-member Ministers at 7.112
  • reports requiring decisions by Cabinet 7.115
  • role of Ministers 7.108-7.112
  • role of officials 3.72-3.75
  • timeframes for reporting 7.111
  • treaty examination 7.123-7.133

sentences

  • comment on 4.12-4.14

service of court documents 4.35

shareholding ministers 3.52-3.56

social media 3.71

Solicitor-General's law officer role 4.6, 4.10(b)

solicitor/client privilege

  • coverage 4.65 definition 4.64

Sovereign of New Zealand 1.2-1.3

  • communication with 2.5
  • Governor-General represents 1.5, 1.7
  • heraldry and 1.73-1.76
  • royal prerogative 1.12
  • transition to successor 1.2

speaking engagements 2.94-2.98

Speech from the Throne 7.3-7.4

state-owned enterprises 3.5(e), 3.52-3.56

  • accountability 3.53
  • boards 3.53
  • caretaker period 6.34
  • ministerial direction 3.55
  • shareholding ministers 3.52

state sector

  • companies 3.51-3.56
  • conduct and integrity 3.57-3.71
  • defined 3.5
  • non-public-service 3.68-3.69
  • State Sector Act 1988 3.3
  • See also public service

state services

  • component entities 3.4
  • defined 3.4

State Services Commissioner

  • appointment of chief executives 3.29-3.31
  • integrity and conduct in public service 3.65-3.69
  • performance review responsibilities 3.32

Statutes Amendment Bills 7.69-7.71

statutes revision programme 7.16-7.18

statutory consultation process 5.21

statutory decisions

  • and Cabinet 4.25, 5.35-5.37
  • Cabinet papers 5.36(a)
  • effected by Governor-General 5.38
  • Executive Council 5.38
  • by individual Ministers 5.34-5.37
  • informing Cabinet 5.35
  • judicial review of 4.19-4.26
  • relevancy 5.34

statutory inquiries 4.78-4.110

  • administrative support 4.95-4.96
  • appointment of inquirer or commissioner 4.106-4.107
  • budget 4.108, 4.110
  • Cabinet papers proposing 4.97
  • consultation with officials 4.76
  • duties, powers, and privileges 4.87-4.94
  • establishment of 4.97-4.110
  • fees for commissioners 4.107
  • findings 4.84, 4.86, 4.100
  • fiscal accountability 4.110
  • Government inquiries 4.85-4.86
  • independence of 4.76
  • judges appointed to 4.106
  • monitoring of 4.110
  • no power to determine liability 4.100
  • non-statutory ministerial inquiries 4.111-4.113
  • Official Information Act 1982 and 4.94
  • Order in Council establishing 4.104
  • parliamentary privilege 4.90
  • powers 4.89-4.90
  • public inquiries 4.83-4.84
  • purpose 4.101
  • recommendations 4.100
  • resourcing 4.96, 4.108
  • restrictions on access 4.93
  • restrictions on publication 4.93, 4.94
  • Royal commissions 4.78, 4.81-4.82, 4.104
  • secretariats 4.96, 4.108
  • select committee inquiries 4.117-4.120
  • statutory bodies with inquiry powers 4.114-4.116
  • statutory powers 4.89
  • subjects of 4.99-4.100
  • terms of reference 4.93, 4.102-4.105
  • timeframe 4.109, 4.110
  • types of 4.78-4.86
  • witnesses 4.89, 4.91

subordinate instruments see regulations

subpoenas 4.33

summonses 4.34

Supplementary Order Papers 7.73

  • Cabinet approval 7.75-7.77
  • select committee consideration of 7.73
  • See also amendments

support agreements 3.79, 5.16-5.18, 5.82, 6.18

suppression orders 4.14, 4.15

T

titles

  • The Honourable and The Right Honourable 1.59, 1.65-1.70
  • of portfolios 2.8, 2.32

transitions between administrations 6.52

  • Cabinet Office 5.86(e)
  • mid-term 6.58-6.61
  • requests for advice or information 6.65-6.67
  • See also caretaker convention and government formation

travel 2.111-2.128

  • approval for 2.115-2.117
  • Cabinet papers re 2.115, 2.123
  • costs (offers to meet) 2.89, 2.97, 2.119-2.120
  • family members 2.121
  • officials 2.122
  • personal 2.124-2.125
  • proposals 2.115-2.117
  • reporting on 2.123

treaties (international) 5.77-5.81, 7.123-7.133

  • Cabinet consideration 5.79
  • implementing legislation 5.79, 7.132
  • national interest analysis 5.80, 7.126-7.127
  • select committee examination 7.128-7.131

Treaty of Waitangi

  • compliance of draft bills with 7.65
  • implications for settlements 5.14(f), 7.34

U

ultra vires 7.84

urgent matters for Cabinet 5.51-5.53

V

vacancy in portfolio 2.21(b)

visits by overseas leaders 2.126-2.127

W

waiver of 28-day rule 7.97-7.98

whistle-blowing 3.82-3.83

whole of government approach directions 3.45-3.47

witnesses

  • Ministers as 4.27-4.34
  • non-statutory inquiries 4.112
  • statutory inquiries 4.89, 4.91

wrong-doing in state sector 3.82-3.83

Last updated: 
Saturday, 24 June 2017

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