There are four page types that CabNet users should be familiar with: the homepage, calendar, meeting and submission preview.
Following login a CabNet user will be presented with the homepage of CabNet.
The navigation bar runs horizontally across the top of all CabNet screens and allows users to jump to a new page from any page they are viewing. The navigation bar allows a user to:
- view the calendar of meeting events
- commence a search using a key word/s
- return to the homepage (home icon)
- access the cover page of the CabGuide website
- access their account profile - update information, upload a photo, and toggle the email notification digest on/off
- log out of CabNet.
The sections of the homepage are a primary means of navigating to separate pages within CabNet. The precise configuration of the homepage depends on the logged in user’s role. For the majority of CabNet users four sections will display on the homepage:
- upload a paper
- this section allows a user to upload a paper with the status of final draft (ready for Ministerial approval), or upload a paper with the status of lodged (has final Ministerial approval)
- appropriate authority must be obtained in order to complete the upload process
- refer to this page on processes for uploading a paper into CabNet.
- my activities
- this section provides the notification stream of all activity in CabNet that is relevant to you, based on the submissions that you have access to and the Cabinet/committee meetings that are occurring
- items in the "my activities" list can be navigated to by clicking on a document title
- the contact details for the CabNet user who took the action can also be navigated to from the "my activities" section.
- my documents
- this section lists documents that you have selected and documents that have been modified by you
- you can toggle between the two sets of documents if required
- items in the "my documents" list can be navigated to by clicking on a document title
- recently shared
- this section lists documents that you have access to, and is able to be filtered by portfolio
- items in the "recently shared" list can be navigated to by clicking on a document title
- if minute-only access is provided, for example, the minute will appear in the "recently shared" list.
The CabNet calendar contains all Cabinet, Cabinet committee and Executive Council meeting events within an upcoming year.
The regular meeting timetable operates when the House of Representatives (the House) is sitting.
Meeting times can be altered closer to the time of the meeting, or meetings may be cancelled if there is insufficient business.
All CabNet users have access to the calendar and can view all meeting events. Changes to meeting events are notified in CabNet and via the email notification digest.
A Cabinet or Cabinet committee meeting can be navigated to from the Calendar page and from the submission preview.
The meeting page lists all the items that are due to be considered at the meeting. If an Agenda has been created for the meeting it can be accessed by clicking the "View Latest Agenda".
Go to the page on meetings and agendas in CabNet for more information.
Documents related to a paper (such as attachments, the Cabinet Office summary, and the minute) are all compiled within a container in CabNet called the “submission preview”. The submission preview is created when a paper is uploaded into CabNet or an item is created against a meeting event.
A submission preview is also created when a meeting item is created that does not include an associated document. Oral items and highly classified items are two types of submissions that may involve a submission preview in CabNet without any accessible documents at the point of lodgement.
The submission preview allows users to:
- access information pertaining to the paper, oral item and highly classified item
- read documents on screen
- undertake actions on documents
- update information pertaining to the submission (if the user is an owner of the submission).
At any one time a submission can be in one of the following states:
- final draft – this status indicates that the paper has been submitted by an agency to the Minister, and is ready for Ministerial approval
- lodged – indicates that the paper has been lodged following approval by a Minister, and is ready for the preparation of the Cabinet Office summary and consideration by the relevant Cabinet committee or Cabinet
- published – indicates that the Cabinet Office summary has been prepared, and the paper and the summary have been published
- confirmed on committee/Cabinet agenda – indicates that the paper has been confirmed for consideration by a committee or Cabinet
- considered by committee/Cabinet – indicates that a decision has been taken by a committee or Cabinet
- withdrawn - withdrawn either prior to or after consideration by committee or Cabinet.