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Managing a CabNet submission

Issue date: 
Tuesday, 2 June 2015
Issue status: 
Published by: 
Version note: 

This publication is part of the CabGuide.

Owning Ministers offices, owning agencies and the Cabinet Office jointly manage the progress of a submission through the upload, lodge, consideration and decision-making steps in CabNet.

If you are involved in managing a CabNet submission and taking actions in CabNet you must be familiar with policies and processes within your agency or Minister’s office associated with the management of Cabinet submissions.

Use information in CabNet to contact other officials to discuss the status of submissions. The search function can be used to find the details of a known contact, or alternatively refer to the submission information for contact names.

The submission preview in CabNet is the main way that documents are viewed and actions are undertaken on documents by authorised users. The submission preview in CabNet allows users to:

  • access information about a paper
  • read documents on screen that are contained in the submission preview
  • undertake actions on documents
  • update information about the submission.

At any one time a submission can be in one of the following states:

  • final draft – this status indicates that the paper has been submitted by an agency to the Minister, and is ready for Ministerial approval.
  • lodged – indicates that the paper has been lodged following approval by a Minister, and is ready for the preparation of the Cabinet Office summary and consideration by the relevant Cabinet committee or Cabinet.
  • published – indicates that the Cabinet Office summary has been prepared, and the paper and the Summary have been published
  • confirmed on committee/Cabinet agenda – indicates that the paper has been confirmed for consideration by a Committee or Cabinet
  • considered by committee/Cabinet – indicates that a decision has been taken by a committee or Cabinet
  • withdrawn - withdrawn prior to or after consideration by a Committee or Cabinet.

Updating submission information

The submission information can be updated by Ministerial and agency staff who support an owning Minister. Use the ‘Update submission information’ button in the submission preview for this purpose.

The intended meeting date and the agency and Ministerial office contact information can be updated if changes are required.

Agency and Ministerial consultation information should not require updating – it should be correct at the time of entry, but can be updated if necessary (e.g. to correct an error).

Managing access to a submission

Authorised users in CabNet are provided access to individual submissions automatically if they are in a Ministerial or Agency Portfolio Group that is provided with access to the submission.

Access to relevant papers is provisioned through the entry of metadata for each submission, such as the owning Minister the committee meeting and consulted agencies, for example.

This means that owning Ministers and their staff, consulted and informed agencies, committee and Cabinet Ministers, officials’ committee members and other officials all gain access to papers on a need to know basis.

As a result, CabNet users will only need to consider manually provisioning access to other individuals or groups on an exceptions basis. Refer to this page on uploading papers into CabNet for more information on variations to the automatic submission access provided in CabNet.

Click on the links below to view diagrams.

Generic process flow for a submission in CabNet [PDF 47 KB].

General submission process flow and access in CabNet [PDF 112 KB].

Travel submission process flow and access in CabNet [PDF 115 KB].

Appointment submission process flow and access in CabNet [PDF 112 KB].

CabNet users may on occasion be provided access to a minute of a decision, without gaining access to the associated paper. This access is provided by the Cabinet Office when required.

Removing documents

Attachments uploaded in error can be removed from CabNet by the uploader and other owners of the submission. Use the ‘remove’ button in the document view in the submission. The remove function will remove all the versions of the attachment that is selected for removal.

The paper, as the primary submission document, can only be removed by a system administrator.

Last updated: 
Monday, 14 September 2015

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