Back to top anchor
CabGuide

CabNet: Uploading attachments to Cabinet papers

Issue date: 
Wednesday, 28 June 2017
Issue status: 
Current
Published by: 
Version note: 

This publication is part of the CabGuide.

Types of attachments

During the preparation and drafting of a Cabinet or Cabinet committee paper consideration should be given to whether or not attachments are required.

An attachment could be one of the following:

  • appointments information (Organisation form and Candidate CV form)
  • information that is presented separately to the main paper in an appendix or annex
  • discussion document for public release
  • a report
  • legislative instrument
  • Regulatory Impact Statement
  • graphical material that is separate from the main paper, such as maps, photographs, diagrams or charts.

Display of attachments in CabNet

CabNet allows for attachments to be uploaded at the time the paper is uploaded, or if necessary, at a later point after the paper has been uploaded. Only authorised CabNet users can perform the function of uploading an attachment.

In CabNet papers and any associated attachments are contained within the ‘submission preview’. Refer to this page for more information on navigating in CabNet.

CabNet will display the title of an attachment on screen. It is important that the title of an attachment is concise and meaningful in the context of the associated paper as CabNet users will use it to navigate to the attachment to view the content on screen.

For appointment papers, compile the Organisation form and all the Candidate CV form(s) in one attachment per organisation referred to in the paper. The Organisation Form is required for existing and new organisations. The title of the attachment document should include the name of the organisation, so that the document can be easily identified in CabNet, for example: “Auckland District Health Board Org Form and CVs”

Document file size limit

Documents over 10MB cannot be uploaded into CabNet. This size limit avoids large files failing to display in the system. The limit also avoids large files affecting the overall operation of the system.

If an individual document intended for upload is over 5MB consider using the image-compressing functionality in Microsoft Word. For further advice on reducing file sizes for individual documents contact IT support within your agency.

Detailed guidance on the treatment of different types of attachments

A4 attachments:

  • agencies should upload these attachments into CabNet when the final draft of the Cabinet or Cabinet committee paper is uploaded
  • if the attachment, or the combined total of all attachments, is over 35 pages long, 35 hard-copies (double-sided) of each attachment will need to be provided to the Cabinet Office Registry to attach to the printed version of Minister's papers
  • if the attachment needs to be edited after it has been uploaded, a new version can be uploaded to CabNet before the submission is published. If hard copies have been provided, 35 replacement copies will need to be provided.

A3 attachments:

  • agencies should upload these attachments into CabNet when the final draft of the Cabinet or Cabinet committee paper is uploaded
  • if there are more than three attachments, 35 hard copies will need to be provided to the Cabinet Office Registry on level 10 of the Beehive. These will be attached to the printed version of Ministers’ papers
  • if the attachment needs to be edited, a new version can be uploaded to CabNet before the submission is Published. If hard-copies have already been delivered to the Cabinet Office Registry, 35 replacement hard copies will need to be provided.

Legislation drafted by the Parliamentary Counsel Office (draft bills/regulations):

  • electronic copies of draft bills and regulations for papers to the Cabinet Legislation Committee (LEG) or other committees will be sent directly to the Cabinet Office by the Parliamentary Counsel Office (PCO) and uploaded as an attachment to the relevant paper
  • PCO will also provide the Cabinet Office Registry with 35 hard copies of legislation that is over 35 pages to attach to the printed version of Ministers’ papers.

Non-PCO drafted legislation:

  • agencies should upload the final version of any legislation they have drafted as an attachment into CabNet when the final draft of the Cabinet paper is uploaded
  • Minister’s offices will also need to provide the Cabinet Office Registry with 35 hard copies of legislation that is over 35 pages to attach to the printed version of Ministers’ papers.
Last updated: 
Tuesday, 4 October 2016

Help us improve DPMC

Your feedback is very important in helping us improve the DPMC website.